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Mars Area Soccer Club By-Laws

ARTICLE I
MEMBERSHIP
Approved: June 3, 2002 

SECTION 1: REGISTRATION
Registrations must be submitted to the Registrar by the established deadlines to ensure membership.
Late registration will be accepted on a case-by-case basis.

SECTION 2: FEES
The Board of Directors shall have discretionary power to set registration fees. All such player registration fees are due and payable upon registration of the player.
Late registration may entail an additional fee as prescribed by the Board of Directors.

SECTION 3: HARDSHIP
Special consideration will be given to those considered as "hardship" cases. The determination of "hardship" is at the discretion of the In-house/Travel Coordinator and the Registrar.

SECTION 4: AGE-GROUP CLASSIFICATION
PA West establishes age-group classifications for the seasonal year.

SECTION 5: DISCIPLINARY ACTIONS
Any member may be expelled or suspended for a serious violation of the Club's By-Laws, Rules and Regulations or for conduct detrimental to the best interests of the Club.

 

Any member may face disciplinary action for any divergence of the Club's By-Laws and/or Rules and Regulations.
Such action can only be taken upon a two-thirds vote of MASC's Board of Directors present.
At any Board of Directors meeting, the accused party shall be given full opportunity to submit matters in rebuttal, mitigation or extenuation of the allegations.
Such action may be based either upon an original complaint or upon the Board's own actions.

SECTION 6: THE RESPONSIBILITIES OF MEMBERS
  
6.1 REFEREES
The referee has full authority to enforce the Laws of the Game as they apply to any match to which he has been appointed.
The referee may stop, suspend or terminate the match because of outside interference of any kind.
The referee will rovide PA West with a match report, which includes information on any disciplinary action taken against players, and/or team officials and any other incidents that occurred before, during or after the match.

6.2 COACHES
Coaches must maintain at all times, conduct that conveys good sportsmanship and respect for all players, coaches, referees and spectators.
Coaches are expected to present themselves as good role models, exhibiting ethical and moral behavior.


6.3 PLAYERS
Players are to treat opponents with respect and play within the rules of the game.
Players are to respect the officials and accept their decisions without argument.
Players are to consider it a privilege to represent MASC and their community and should conduct themselves in a responsible manner.

6.4 SPECTATORS
Spectators are expected to offer encouragement to all the players. Derogatory remarks directed at opposing players either by name or jersey number are cause for ejection.
Spectators are to view all games from the side of the field opposite of the bench area.
Spectators are representing MASC and the Mars community at both home and away matches and should conduct themselves in a responsible manner.
 

ARTICLE II
BOARD OF DIRECTORS

SECTION 1: ELECTION OF OFFICERS

1.1  The President shall appoint the Nominating Committee not less than two (2) months prior to the annual general meeting in June. The committee shall consist of four (4) current and/or former members of good standing in MASC, one of which shall be a current member of the Board of Directors.

1.2  The President shall appoint an Election Judge thirty (30) days prior to the annual general meeting. The Election Judge shall not be a member of the Board of Directors or a candidate for office. The Election Judge shall then appoint the Talliers.

1.3  Nominees for elected positions must be residents of the Mars Area School District.

1.4  The Nominating Committee shall solicit the candidates for any vacant position and secure their individual permission to be placed in nomination for a specific office.

1.5  The Nominating Committee shall publicize in writing its proposed slate of officers, to the general membership at least (30) days prior to the June general meeting, and such publication shall be in the form of the MASC newsletter and/or posted at the Club fields.

1.6  The Nominating Committee should first consider candidates who possess prior Board experience with MASC for the office of President. If no current or past member of the board accepts nomination for the office of President, this elected position shall be open to the general membership at large.

1.7  Nominations may be made from the floor prior to balloting provided there is evidence of prior consent from the nominee.

1.8  If there is more than one candidate for a given office, the elections shall be by secret written ballots. Prior to the vote, each candidate shall be given the opportunity to present his or her qualifications and objectives for a period of time not to exceed 5 minutes.

1.9  Any officer (elected and/or appointed) may succeed himself for as many terms as the membership sees fit to return him/her to that office.

1.10  If there is only one nominee for any position, that position shall be declared by acclamation.

1.11  The President shall cast the deciding vote in the event of a tie.
SECTION 2: DUTIES AND RESPONSIBILITIES OF THE BOARD OF DIRECTORS

2.1  Two-thirds members of the Executive Committee constitute a quorum.

2.2  Voting by proxy (voting for another not in attendance) shall not be permitted. In the case of unavoidable absence, the President may accept written or phone votes.

2.3  The duties and responsibilities of the Board of Directors shall include but are not limited to the following:

Transact the business of the Club in intervals between general membership meetings.
Enforce and interpret the Constitution, By-Laws, and Rules and Regulations of MASC.
Review the Constitution; By-Laws, Rules and Regulations of the MASC to ensure consistency with the provisions of affiliate organizations, to remedy inequities or inconsistencies, and to recommend to any special or general meeting of the membership desirable changes to the Constitution and By-Laws.
Define and establish Rules and Regulations of MASC.
Approve the expenditure of funds for specific purposes and fund-raising projects.
Create and/or abandon committees, as deemed necessary, i.e. Membership Committee, Budget Audit Committee, and Rules, Appeals and Discipline Committee.
Establish temporary rules and regulations for specific cases not provided for elsewhere, but which are deemed necessary by the Board to carry out the objectives of the Club.
Present short and long-term goals for the MASC.
The Board of Directors shall be responsible for and have the final authority in all Club matters except as otherwise provided.

2.4  Regular monthly meetings will be held during the playing seasons and off-seasons with the exception of December (at the Board's discretion). Notice of each regular meeting should be prominently included in the Club's newsletter and/or posted at the Club fields.

2.5  Members of the Board are expected to regularly attend the monthly Board meetings. Three (3) consecutive unexcused absences may be cause for review.

2.6  All meetings shall be conducted under Robert's Rules of Order.

2.7  Members of the Board of Directors, excluding the President, are entitled to cast a vote for the election of officers at the annual general meeting. This may be in addition to any vote cast as a team representative.

2.8  In order to maintain a smooth transition of operations of the Club, any Officer of the Board of Directors upon leaving their position shall transfer all documentation and pertinent information to his/her successor within a period of thirty (30) days.

SECTION 3: ELECTED OFFICERS: DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the elected Officers include but are not limited to the following:

3.1  PRESIDENT:
Preside at all meetings of the Club and of the Board of Directors.
He/She shall establish all committees and define their duties as may be necessary to carry on the work of the Club.
Ensure the integrity and future of the MASC by administering the organization within the guidelines of the MASC Constitution and By-Laws.
Oversee all organization activities, which allow MASC to achieve its goals.
Ensure that all members of the Board of Directors and all other volunteers are aware of their duties and responsibilities.
Act as and/or appoint liaison between township(s), school district, and the Mars Home for Youth.
Set the agenda for and conduct all organizational meetings.
Ensure an accurate inventory of the Club's assets is recorded and maintained.
In conjunction with the Treasurer, prepare budgets for each year.
Represent the MASC at the PA West Board meetings and report the proceedings to the Board of Directors.
Serve as an ex-officio member and abstain from voting on issues put forth by the Board or at general meetings unless such votes have resulted in a tie. The President shall then cast the deciding vote.

3.2  VICE PRESIDENT:
Shall perform all the duties of the President in any temporary absence or disability of the President.
May represent MASC at the PA West Board meetings.
Oversee the Concession Stand Coordinators and Purchasing Coordinators.
Oversee the Uniform Committee.

3.3  SECRETARY:
Keep the minutes of all Board of Director and annual general meetings of MASC.
Conduct the correspondence of the Club: including requesting the use of various facilities for such things as practice sites, training, special events.
Keep accurate records of all activities within the Club.
Keep and safeguard all confidential materials and ensure these documents are complete and current.

3.4  TREASURER:
Maintain all financial records of MASC.
Collect dues, registration fees and all other monies.
Present a concise, written Treasurer's report at the regular monthly Board meetings and the annual general meeting.
Is responsible for all funds and the payment of all bills approved by the Board of Directors.
In conjunction with the President, prepare budgets for each year.

3.5  IN-HOUSE COMMISSIONER:
Shall oversee all In-house teams.
Select Age-Group Commissioners.
Assist Age-Group Commissioners with recruiting coaches.
Assist Age-Group Commissioners with the selection of teams.
Act as In-House Age Group Commissioner in the absence of the same.
Schedule and organize coaches' training throughout the year.
Disseminate relevant in-house information to In-House Age Group Commissioners and coaches.
Distribute Player evaluation forms to Age-Group Commissioners.
Provide resources to continually improve the quality of soccer skills to all In-house players.
Ensure that coaching methods follow the guidelines and the philosophies of MASC.
Assist in the development and implementation of a plan to instill good sportsmanship among players, coaches, and referees.
Be the direct contact between PA West and MASC for any issues regarding the In-House programs.
Purchase adequate supply of paint for fields for each season.
Organize and schedule the setup of all game fields before the start of each season.
Ensure that all fields are game-ready before each game day (goals in place, field painted, flags in place, etc.).
Ensure that all game and practice fields are safe for playing soccer.

3.6  TRAVEL COMMISSIONER:
Oversee all Travel teams.
Select Age-Group Commissioners.
Assist Age-Group Commissioners with recruiting coaches.
Assist Age-Group Commissioners with the selection of teams.
Act as Travel Age-Group Commissioner in the absence of same.
May propose roster exceptions to the MASC Board of Directors contingent upon its guidelines and PA West regulations.
Schedule and organize coaches' training throughout the year.
Schedule and conduct try-outs for the purpose of determining teams based on skill levels and coaches' evaluations
Provide resources to continually improve the quality of the teaching of soccer skills to all Travel players.
Be the direct contact between PA West and MASC for any issues regarding the Travel program.
Disseminate relevant travel information to Travel Age-Group Commissioners and coaches.
Collect and distribute tournament information such as registration fees, location, dates and times, submittal deadlines.
Assist Registrar in organizing player passes and rosters for registration.
Collect player passes and rosters at the end of each season from the Travel Commissioners to be returned to the Registrar.
Organize and schedule the setup of all game fields before the start of each season.
Ensure that all fields are game-ready before each game day (goals in place, field painted, flags in place, etc.).
Ensure that all game and practice fields are safe for playing soccer.

SECTION 4: APPOINTED OFFICERS: DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the appointed officers include but are not limited to the following:

4.1  REGISTRAR:
Ensure registration dates are publicized in a timely manner.
Compile all player and team registrations.
Keep a copy of every player's birth certificate on file.
Keep accurate records of the Club's registered coaches, players and referees.
Complete all player rosters for PA West registration as determined by PA West deadlines
Register all players with PA West through the District Registrar.
Distribute player information to Coordinators and/or Commissioners as necessary.
Prepare PA West Player Passes and rosters for travel teams.
Maintain accurate and up-to-date mailing list for Club newsletters.

4.2  REFEREE ASSIGNOR:
May appoint a Head Referee and assign duties accordingly.
Schedule referee and linesmen for all games (In-House and Travel Home games).
In coordination with Age-Group Travel Commissioners, schedule game times and fields for travel teams home games.
Be the direct contact between PA West and MASC for any issues regarding referees.
Schedule and organize referee training throughout the year which may consist of PA West or Club training.
Recruit new referees.
Continually evaluate the Club's referee program.
Assist in the development and implementation of a plan to instill good sportsmanship among players, coaches, and referees.
Ensure that all fields are game-ready before each game day (goals in place, field painted, flags in place, etc.).
Ensure that all game fields are safe for playing soccer.

4.3  IN-HOUSE AGE-GROUP COMMISSIONER (S):
Report activities and concerns to the In-House Coordinator.
Recruit coaches based on MASC philosophies and guidelines.
It is the goal of MASC to have at least one "licensed" coach per team.
Form the In-House teams.
Encourage coaches to attend appropriate training.
Place uniform orders with Uniform volunteer.
Create and distribute game schedules.
Create and distribute schedules for other activities including concession stand and field painting.
Collect player evaluations upon completion of spring season.
Disseminate information relevant to the In-House programs to coaches, parents and players, including cancellations and make-up games.

4.4  TRAVEL AGE-GROUP COMMISSIONER (S)
Report activities and concerns to the Travel Coordinator.
Assist with conducting tryouts for team selections.
Form travel teams using the results of tryouts and/or coaches evaluations.
Recruit coaches based on the philosophies and guidelines of MASC.
It is the goal of MASC to have at least one "licensed" coach per team.
Place uniform orders with Uniform volunteer.
Create and distribute schedules for other activities including concession stand and field painting.
Register teams within the age group and/or division in which they will be comparable and competitive.
Ensure coaches attend PA West district organizational meeting prior to each season.
Encourage coaches to attend appropriate training.
Distribute player passes and stamped rosters to coaches. At the conclusion of each season collect player passes and rosters and return them to the Travel Coordinator.
 

ARTICLE III
MEETINGS OF THE BOARD OF DIRECTORS

SECTION 1:

The Board of Directors shall meet monthly with the exception of December (at the Board's discretion). Notice of each regular meeting should be prominently included in the Club's newsletter and/or posted at the Club's fields.

SECTION 2:

All meetings of the Board of Directors shall be conducted under Robert's Rules of Order.

SECTION 3:

All members are welcome to attend the open session of the regular meeting of the Board of Directors.
 

ARTICLE IV
OTHER POSITIONS

SECTION 1: OTHER POSITIONS

These positions, and any others deemed necessary, shall be established by the President to ensure the continuation of Club activities.

Newsletter
Concession Purchasing
Concession Operations - In-house and Travel
Field Maintenance
In-House Uniforms
Travel Uniforms
Youth Coaching Development
Fundraiser
Equipment Manager
 

ARTICLE V
PHILOSOPHIES

SECTION 1: IN-HOUSE

1.1  The philosophy of the In-house program is to have "FUN". The program is structured to emphasize maximum participation of every player, develop soccer skills and instill the value of good sportsmanship. MASC does not keep score or league standings either by teams or individuals.

1.2  It is the responsibility of the In-House Coordinator and the In-House Age-Group Commissioners to ensure that all coaches adhere to this philosophy during all practices and games.

1.3  U5 and U6 age groups are co-ed teams. U8 and U10 teams are gender specific. Any exceptions must be presented to the Board for approval.

1.4  MASC encourages all players to participate in practice sessions.

1.5  In addition to playing in-house, all final year U-10 players have the opportunity to try out for the U-10 travel team(s) provided such teams are formed for any given season.

1.6  The Club considers the In-House program the training ground for its travel teams.

SECTION 2: TRAVEL

2.1  The philosophy of the travel program emphasizes winning, competition, and team standings. Placement on a specific travel team will be determined by competitive evaluations. MASC cannot ensure that everyone will be a member of a travel team.

2.2  MASC encourages all players to participate in practice sessions.

2.3  Each player will be entitled to participate in every game they attend and MASC strongly encourages coaches to give each player adequate playing time.

2.4  MASC firmly believes winning can be accomplished in an atmosphere of good sportsmanship among the coaches, players and spectators.

2.5  No team as a whole, which resides outside of the Mars Area School District, may be admitted to play for MASC.

2.6  The Club considers the travel program to be a feeder system to the Mars Jr. High and Varsity Soccer programs.
 

ARTICLE VI
MISCELLANEOUS

SECTION 1:

At no time shall any alcoholic beverages be consumed during any gathering affiliated neither with the Mars Area Soccer Club nor on any designated areas being used by MASC. At no time shall any alcoholic beverages be purchased with Club funds.

SECTION 2:

It is of utmost importance that MASC develop and retain referees at both the travel and in-house levels.

Any and all complaints are to be directed to the Head or the Assistant Head Referee of MASC or any other officer of the Club in a discreet manner.
The referees of MASC are typically youth, who, even though they have been trained and have passed an exam, are nevertheless, in the process of developing their skills as referees. Positive reinforcement from spectators and coaches is of great value in their development.
 

ARTICLE VII
RISK MANAGEMENT POLICY

SECTION 1:

If there is any pertinent information regarding a volunteer that causes the Board concern, the Board shall by Executive Committee, meet with the volunteer and other individuals as deemed necessary to discuss same; and with the well-being of the children in mind, reach an appropriate decision.

SECTION 2:

It is not the goal of the organization to violate the privacy of its volunteers, but the need to protect the children of MASC is the Club's ultimate responsibility. In the final analysis, it is the Board who shall determine who the volunteers are who work with the children, subject to the Constitution and By-Laws.
 

ARTICLE VIII
AMENDMENTS

SECTION 1: AMENDMENTS

1.1  By-laws may be amended or new by-laws adopted by a majority vote of the voting members present at the annual general meeting. Due notice must be given of the proposed amendments or changes and the general membership notified via Club newsletter and/or posted at the Club fields at least fifteen (15) days prior to the meeting at which time a vote will be taken regarding the proposed amendments and/or changes.